Town of Shrewsbury, Massachusetts
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Town Manager
Financial Year 2005 Budget

Current Budget Message and Exhibits
To: Board of Selectmen
  Finance Committee
From: Daniel J. Morgado
Date: January 22, 2004
Re: Fiscal Year 2005 Budget
   

Pursuant to Section 16 of the Town Manager’s Act, attached is my recommended budget for Fiscal Year 2005 together with all accompanying backup materials and analysis.

This budget is filed in a period of continued fiscal uncertainty and requires great review and study over the next few weeks. The budget I file today is very much out of balance and I am concerned over my ability to close this deficit without serious impact upon current levels of service enjoyed by our residents.

The spending plan enclosed totals $81,895,702 which includes an operating budget of $76,849,348, State, County and Local charges of $1,038,874 and warrant articles totaling some $3,997,480.

The budget I file today is at least $5,446,177 out of balance. Rather than play the guessing game of State Aid, I have level funded Local Aid to last year’s level. None the less, a deficit is still present requiring a combination of reductions and additional revenue to balance the budget prior to Town Meeting.

I plan to close this gap during the budget deliberation process by adjusting revenue and/or by making additional reductions in the spending recommended. I will have a better sense of the Town’s fiscal picture once the House Ways and Means Committee releases its review of the Governors House Bill One State Aid figures and when I receive the health insurance renewal for Fiscal Year 2005.

I consider the purpose of today’s filing to be for the establishment of a budgetary base to allow for discussions to take place over budget priorities for Fiscal Year 2005.

There are four budget challenges that are contained within this budget consisting of:

1. Flat revenues
2. Massive increases in operating support expenditures
3. Impact of growth and demand for services
4. Expenses associated with the new Oak Middle School opening in September of 2004.

I direct your attention to the various exhibits that follow this budget message, which outline various components of this proposed budget and include historical analysis of various revenue and charge categories. I ask that you review these exhibits very carefully and to ask any questions to allow for further elaboration:

Adobe Acrobat Reader is required to view these files. Adobe Acrobat Reader required
Figure Title Purpose
One Fiscal Projection One Shows actual and projected revenue and charges for Fiscal Year 2004 and 2005. I have included for the first time the projection notes that I use in making my estimates.
 

 

 

Two Projections of New Growth Shows historical and projected new growth together with a historical summary of selected building permit activity.
   
Three Schedule A Receipts Historical summary of actual receipts for the Fiscal Years 1999 to 2003, the current year’s estimate and the projected local receipts for Fiscal Year 2005.
   
Four State Aid & Charges Historical summary of State Aid & Charges for the Fiscal Years 2000 to 2004, and the projected forward for Fiscal Year 2005.
   
Five Tax Rate Recapitulations Historical summary of Tax Recapitulations for the Fiscal Years 2000 to 2005.
   
Six Debt Service Projection Debt service projection for all authorized and issued permanent debt.
   
Seven Free Cash Estimate Estimated Free Cash balance as of July 1, 2004.
   
Eight Trial Recapitulation Trial recapitulation to determine surplus or deficit based on the current revenue and charge estimate.
   
Nine Capital Budget Summary Summary of capital requests of all departments for the period of Fiscal Year 2005 to 2009.
   
Nine-A Capital Budget Recommendations Summary of how I recommend addressing the Capital Budget request for Fiscal Year 2005.
   
Ten Surplus Revenue Account Historical summary of surplus revenues and Free Cash for the period of 1979 to 2003
   
Eleven Health Insurance Enrollment A historical summary of health insurance enrollment trends.
   
Twelve Analysis of Net School Spending Net School Spending information for the period Fiscal Year 1995 to 2003
   
 
Revenue

I am projecting a total revenue stream of $76,449,525 in Fiscal Year 2004. The bulk of this revenue is derived from three sources; $41,483,239 by way of using the full tax levy capacity of the Town; $600,000 in projected new growth and $3,781,452 in exempted tax levy to fund that portion of the debt service associated with the Floral Street School, High School Land Purchase, Open Space Land Purchase Projects, new High School Project, former High School Renovation Project and Allen property purchase. Based on use of the full levy, I project a Fiscal Year 2005 tax rate of $10.30 per thousand up from the current rate for Fiscal Year 2004 of $9.92. The tax rate increase will be moderated by any additional non tax levy funding, increased new growth, reductions in the levels of spending and changes in the assessed values of all real and personal property.

As stated above, I have level funded State Aid but I do note planned receipt in Fiscal Year 2004 of our first SBAB payment for the High School Project totaling $3,201,772. Total SBAB payments for Fiscal Year 2005 may be further increased if the Commonwealth pays out the newly adjusted payment for the Floral Street School of $585,681 which is the result of the recently completed audit. The current Floral Street School SBAB payment is $496,000.

I am recommending the use of $3,000,000 in Free Cash to fund various accounts and for reduction of the tax levy to meet the constraints of “Prop 2 ½”. For the past few years, the Board of Selectmen and Finance Committee with the support of Town Meeting has been very careful to marshal resources to guard against an economic downturn. The time is now appropriate to use these funds for their intended purposes to protect the service levels enjoyed by our residents.

I am projecting a very small increase in Schedule A Receipts based upon the current returns we are seeing. I will continue to monitor the current year’s receipts and make necessary adjustments as we approach Town Meeting.

I am also proposing the use of $735,000 from the Stabilization Fund to cover the costs associated with design development for the Fire Headquarters and Sherwood Middle School Projects. I also propose using $250,000 from the special fund account for coal ash revenues to partially offset significant increases in solid waste collection and disposal costs.

The balance of revenue reflects transfers to cover expenses associated with the sewer, light and CATV operations of the Town.

 
Charges
Charges have increase substantially resulting from increases in the Overlay Account, MBTA assessment, School Choice and Charter School Tuitions.
 
Debt Service

Fiscal Year 2005 will see a slight reduction in debt service expenses. There are still three projects that have not been permanently financed that will be added to the Town’s issued debt schedule in the form of the High School Renovation project ($19.6 Million), the North Shore School Addition ($1.3 Million) and the Allen property purchase ($6.1 Million). Each of these projects are being funded via the issuance of temporary financing in the form of Bond Anticipation Notes (BAN’s).

A more detailed explanation of the current debt service position of the Town is shown in Figure Six (attached) and within the Debt Service Budgets (Departments 0710, 0751 & 0752).

 
Stabilization Fund
I am proposing to transfer $735,000 the Stabilization Fund that was first created at the 1999 Annual Town Meeting to undertake design development for the Fire Headquarters and Sherwood Middle School Projects. I do not propose adding any funds to this account in Fiscal Year 2005.

Continued....

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